Your Ultimate Wedding Planning Checklist for Australia: Step-by-Step Guide in NSW

Planning a wedding is one of life’s most exciting journeys, but it can also feel overwhelming. To help you stay organised, we’ve created this comprehensive wedding planning checklist tailored specifically for couples in Australia. Whether you’re planning a grand celebration or an intimate gathering, this step-by-step guide covers everything from booking venues to sending invitations and securing legal documents. Let’s dive in!

12-18 Months Before: Start Your Wedding Journey

This is the time to dream big and set the foundation for your wedding.

Set Your Budget: Your budget will guide every decision you make. From the venue and catering to attire and décor, having a realistic budget ensures you don’t overextend.

Choose Your Date: Think about the Australian seasons and popular public holidays when choosing your date. Spring and autumn are particularly popular for weddings due to the milder weather.

Hire a Wedding Planner: A professional wedding planner may be an excellent investment if your budget allows. They can relieve much of the stress and ensure your day goes smoothly.

Create Your Guest List: Start drafting your guest list early. Venue capacity and catering costs often depend on guest numbers, so getting an idea of this will help when booking vendors.

9-12 Months Before: Secure Your Major Bookings

As your wedding date gets closer, it's time to book essential vendors.

Book Your Venue: Australia offers a variety of stunning wedding venues, from beaches to vineyards. Popular spots fill up quickly, so secure your venue as soon as possible.

Book Your Celebrant: Finding the right celebrant is key to creating a personalised and memorable ceremony. Take the time to research and meet with potential celebrants to find someone whose style resonates with you. Once you’ve chosen your celebrant, be sure to discuss your vision for the ceremony and any specific elements you’d like to include. Remember, the Notice of Intended Marriage (NOIM) must be lodged with your celebrant at least one month before your wedding date, so plan ahead to ensure everything is in order.

Hire a Photographer and Videographer: Top-tier photographers and videographers are often booked a year in advance, so don’t delay!

Catering and Menu Tasting: Choose a caterer who can incorporate seasonal and local Australian ingredients for a fresh and delicious menu.

Entertainment: Whether you prefer a DJ or live band, now’s the time to lock down your wedding entertainment.

words of a wedding vow and two wedding rings

3-6 Months Before: Finalise the Details

With the big day approaching, it's time to focus on the finer details.

Book Hair and Makeup: Start trialling hairstylists and makeup artists to find the perfect look for your wedding day.
Send Invitations: Invitations should be sent out around three to six months in advance, giving your guests plenty of time to RSVP.
Choose Wedding Attire: Whether you’re looking for a traditional gown or a more climate-appropriate outfit, explore local Australian designers for inspiration.

1-3 Months Before: The Final Countdown

As the day draws near, it's time to tie up any loose ends.

Confirm Vendor Details: Double-check all the arrangements with your vendors, from the florist to the caterer, ensuring everyone is on the same page.

Write Your Vows: If you're writing your vows, take the time to craft something personal and heartfelt.

Create a Wedding Day Timeline: Schedule every part of your wedding day, from getting ready to the reception, so that everything runs like clockwork.

This wedding planning checklist will help you stay organised and stress-free as you plan your dream Australian wedding. For couples in Sydney, having a celebrant who understands your culture and language can make your day even more special.

If you’re looking for a Cantonese or bilingual marriage celebrant in Sydney who can offer a personalised, meaningful ceremony, get in touch today. Learn more about how I can help make your wedding truly unforgettable—let’s celebrate love in the language that speaks to your heart!

Contact Me

No matter what type of wedding ceremony or celebration you are after, feel free to contact me for an obligation-free consultation. Let’s make your special day truly unforgettable.